Office & HR Administrator

About Us A leading international provider of solutions and expertise, specialising in the fields of digital systems and business performance. The SCALIAN Group provides support to major industrial and service-sector companies to help them define and implement their projects in two fields: Digital Systems: Embedded and critical systems, IoT, information systems, and digital solutions for businesses. Operations Performance: Management of projects, quality, and industrial performance. We are present in seven countries (France, Spain, Belgium, the UK, Germany, the USA and Canada). The Role We are looking for a proactive and organised Office & HR Administrator to support Scalian UK . This varied role combines office management, HR administration and payroll management, with significant autonomy and regular interaction with employees, managers and international stakeholders. Key Responsibilities HR Administration & Payroll Management (60%) - Manage employee onboarding and offboarding, including employment contracts and related documentation. - Maintain accurate and confidential employee records. - Coordinate monthly payroll processing, including collecting, checking and submitting payroll data, and liaising with external payroll providers where applicable. - Administer employee benefits, pensions, insurance and absence records. - Respond to employee queries and support managers with HR procedures and policies. - Monitor HR compliance requirements and maintain accurate HR reporting and documentation. Office Management & Administration (40%) - Coordinate office facilities, supplies, maintenance and external service providers. - Manage correspondence, documentation, records and administrative deadlines. - Organise meetings, business travel and internal events. - Support invoice processing, expense administration and general operational activities. - Liaise with internal teams, including Finance and IT, as well as external partners, to ensure the smooth running of daily operations. We're looking for someone who is - Experienced in a generalist HR role, including HR administration and payroll management. - English and French is real plus , with excellent written and verbal communication skills. - Highly organised, able to manage multiple priorities and work independently. - Equipped with strong interpersonal and communication skills. - Comfortable working in an international and multicultural environment. - Able to build relationships with stakeholders across multiple departments. - Proactive, adaptable and discreet when handling confidential information. What We Offer - Hybrid working: 1 – 2 days per week in our London office. - International environment: Collaboration with teams across different countries. - Varied responsibilities: A broad role with significant autonomy. - Supportive culture: A collaborative working environment. - Benefits package: Perkbox, medical insurance, income protection insurance and a retirement plan. - Career development: Opportunities for professional growth and progression.